Material Management
Material Management is the module that runs everything from a purchase requisition to stock on the shelf — purchasing, sourcing, receiving and stores, on one ledger. It is where demand becomes a PO, a PO becomes a receipt, and a receipt becomes valued inventory the rest of the business can trust.
Requisition, order, receipt and
stock — on one record.
Most plants run purchasing in one system, stores in a spreadsheet, and quality in a third place — so the GRN never quite agrees with the invoice and nobody knows the true on-hand value.
Material Management keeps the requisition, the quotation, the order, the receipt and the stock balance on a single record, in a single UOM framework, with valuation updated as goods move. Purchase, stores, quality and finance all read the same numbers.
How the single ledger works →- Purchase requisition (PR) — demand raised by stores, plant or a project.
- RFQ and quotation comparison — sourcing with side-by-side vendor pricing.
- Purchase order (PO) — the committed, approved buying document.
- Goods receipt note (GRN) — receipt against the PO, with quality routing.
- Inventory and stores — bins, batches, on-hand and in-transit balances.
- UOM and valuation — unit conversions and moving stock value.
From sourcing to valued stock,
nothing re-keyed.
Five capabilities that carry a buy from the first requisition through to a real number on the balance sheet.
Sourcing and RFQ
Convert a PR into an RFQ, collect vendor responses, and compare landed price on one screen instead of a stack of emails. Award flows straight into a PO, so nothing is re-keyed.
Purchase orders
Raise, approve and amend POs against contracts, projects or stock, with the approval routed by value and category. Every PO carries its UOM, tax and delivery terms forward.
Goods receipt and 3-way match
Book a GRN against the PO, route items to quality where required, and reconcile PO, receipt and invoice on a 3-way match before payment is released.
Inventory and stores
Track on-hand, reserved and in-transit stock by bin and batch, with issues, returns and transfers all posted live. Reorder levels and consumption keep stores ahead of demand.
UOM and valuation
Buy in one unit, stock in another, issue in a third — conversions hold throughout, and valuation moves with every receipt and issue so the stock figure on the balance sheet is real.
- ~40% faster PO cycle, from requisition to release.
- 3-way match automated on receipt — fewer invoice holds.
- One on-hand stock figure across purchase, stores and finance.
- Zero spreadsheet quotation comparisons.
The buying-and-receiving spine
four flows build on.
Material Management is a participant in four end-to-end flows — it is the buying-and-receiving spine that other modules build on.
Procure-to-Pay
PR to PO to GRN to invoice, end to end.
Plan-to-Produce
Feeds raw material and components to the shop floor.
Plan-to-Maintain
Supplies spares and consumables to maintenance.
Project-to-Cash
Project procurement tied to WBS and BOQ.
Material Management rarely runs alone.
See how it hands off to finance, quality and the shop floor on a single ledger — with your terminology, your approval routing and your stock valuation.